Parent Service Opportunities - Upper School - Random files

PARENT SERVICE AT MCA

MCA provides opportunities and requires its parents to serve a certain number of hours at either the Grammar or Upper School for each family. This benefits the families in several ways. The work parents perform for the school helps keep tuition costs low and fosters community within the larger school family. Working together gives parents opportunities to meet other parents, tutors, and students. In addition to these benefits, parents who complete service hours with excellence model how to be a servant-leader. There are few things parents can do to effectively communicate more simply and clearly the eternal importance of educating young men and women for Christ than volunteering their time and talents in this endeavor.

PARENT SERVICE HOUR AGREEMENT & FEES

We are able to provide a high-quality education with a lower tuition rate because of the minimum requirement of service hours parents agree to perform. If parents decline or are not able to fulfill their service hours for any given reason for the year, they will be required to pay $20.00 per school service hour to defray the cost of their absence.

SCHOOL	ANNUAL REQUIRED HOURS	ANNUAL COST
Upper School ONLY Parents	50 hours/year (5 hrs./month)	$1000 ($20/hour)
Grammar School ONLY Parents	30 hours/year (3 hrs./month)	$600 ($20/hour)
BOTH Grammar & Upper School Parents	Upper: 40 hours/year (4 hrs./month) Grammar: 20 hours/year (2 hrs./mo.)	$800 ($20/hour) $400 ($20/hour) $1200 Total

Parent Service Opportunities include indoor/outdoor cleaning, building/grounds maintenance, special events, office/clerical work, filing, and more. There are already many opportunities to serve listed below and on the TrackItForward website/app. You will receive an initial email with temporary credentials for logging in to Track It Forward the first time. All tasks outside of those on Track It Forward must be approved by the Dean of Administration.

EXTRACURRICULAR HOURS

Volunteer hours for extracurricular activities do NOT count toward the required MCA Parent Service Hours with the following exceptions: (a) Parents who drive team members to and from events/competitions may record their driving time toward their MCA Parent Service Hours, AFTER fulfilling their extracurricular hours, BUT not to exceed half of the required school hours. (b) Parents who have been approved to serve as coaches, sponsors, coordinators, and Robotics’ team parent fulfill both extracurricular and school service hour requirements.

Students are not allowed to contribute towards their parents’ service hours; however, other adult family members may contribute toward Parent Service Hours.

Parents should record their Service Hours throughout the year on the TrackitForward website/app.

TRACK IT FORWARD

Track it Forward is a website and app that makes service easy. Upper School parents can sign up for service opportunities, log, and track their service hours. All parents should receive a personal invitation via email. Contact Amanda Tipton for more information.

PARENT SERVICE HOUR OPPORTUNITIES

Any hours not listed below require administrative approval.
Click on any title for more information.

ANNUAL EVENTS

Orientation

Coordinator: 15 hours (2024-25 Erica Bowington)
August

The coordinator helps to prepare for Orientation by organizing set up and Orientation roles for tutors and seniors, editing the script, and helping during set up to make sure everything is ready for the evening.

Round Table (RT) Night Meals

Provide Meals: 3 hrs per group meal

Fall semester

Parents provide meals for all the students during Round Table Night. Sign up on Track It Forward.

Knight to Remember (KTR) Fundraiser

Coordinator: 50 hours (2024-25 Candace Jarrett)
Committee members: 50 hours
Volunteers: log hours served
Summer and Fall semester

The coordinator, committee members, and volunteers work to prepare all aspects for a successful Knight to Remember Dinner and Auction, held during the fall semester. Silent and live auctions are held every year at A Knight to Remember. All auction items are collected through donations of businesses, families, and friends. Auction items include services, merchandise, and gift certificates. Contact the office to donate anytime! This event also provides many opportunities for parents to earn volunteer hours.

Staff Appreciation

Coordinator: 50 hours (2024-25 Kylie McNeely)
Fall and Spring semesters

The coordinator plans and organizes 2 weeks for Staff Appreciation during the fall and spring semesters. Hours are NOT awarded for the gifts given to tutors and staff.

Spring Raffle Fundraiser

Coordinator: 50 hours (2024-25 Valerie Carrasco, Amanda Childs, Ivanna Clayton)
Volunteers: log hours served

The coordinator and volunteers plan and organize the school-wide Raffle. The Raffle is held during the spring semester for all students, kindergarten – 12th grade. This event also provides many opportunities for parents to earn volunteer hours.

Knight Night

Junior Parents Only
Coordinator: 50 hours
Committee Members: 10 hours
Junior Parent Helpers: no school hours; requirement
Spring semester

The coordinator, along with a team of junior parents, plans and organizes Knight Night. This Junior-Senior Banquet is a celebration honoring our seniors and recognizing participation in Discovering Greatness during the junior year. This formal dinner and festivities are a night not to be missed and a night which younger students look forward to.

Dad’s Breakfast

Volunteer: log hours served
Attendee: 2 hours for attending event

Socrates Night

Attendee: 2 hours for attending event

Easter Eggstravaganza

Coordinator: 15 hours
Volunteers: log hours served
Donations:

3 hours per meal
1 hours per $20 prize

Spring semester

The coordinator plans and organizes parents to provide lunch, prizes, and an egg hunt for RT groups on the Thursday before Easter. Volunteers are also responsible for cleaning up following the event.

Mastery with Honors (MH) Awards Night

Coordinator: 15 hours
Spring semester

The coordinator plans and organizes parents to provide refreshments and decorations for the Mastery with Honors Awards night. Volunteers are also responsible for cleaning up following the Awards Night.

Graduation Reception

Junior Parents Only
Coordinator: 25 hours
Junior Parent Helpers: no school hours; requirement

The coordinator, along with a team of junior parents, plans and organizes refreshments and decorations for the Graduation Reception, following the Graduation Ceremony. Volunteers are also responsible for cleaning up following the reception.

ON-GOING PARENT SERVICE OPPORTUNITIES

Staff Meetings Lunches

Coordinator: 50 hours (2024-25 Sally Crunk)

Weekly Team Leads: 5 hours per month
Team Member: 3 hours per meal

Work with coordinator to cook/provide breakfast or lunches for staff meetings held every Wednesday.

Office Help

Front Desk Substitute: log hours served
Filer: Student Files: 50 hours
Filer: Financial Files: 50 hours
Filer: Medical Records: 50 hours

Office staff needs substitutes each Wednesday and Thursday to cover the front desk during staff meetings and RT lunch. We also need parents who regularly file documents and records during office hours.

Nurse Substitute

Nurse Substitute: log hours served
Requirement: nursing or other medical credentials
We occasionally need nurses during the school day when our nurses are absent.

Donation of Goods/Food/Meals

Donations:

3 hours per meal
1 hour per $20 prize

Cleaning – Classrooms

Volunteers: log hours served

Weekly cleaning help is required to help keep our classrooms clean. Supplies are provided and tasks include wiping chairs, tables, doors, windows, taking out trash, sweeping, and mopping, among other things. Sign up on the Track it Forward Events calendar.

Cleaning – Outside

Volunteers: log hours served

Help is needed to maintain outdoor cleanliness. This includes tasks such as power washing, cleanup around AC units, & washing exterior windows. Volunteers need to provide their own power washer if needed. Water hoses are available at the school. Sign up on the Track it Forward Events calendar.

Laundry

Coordinator: 50 hours (2024-25 Mandy Meadows)

Yearly commitment

Launder towels, dust mops, etc. weekly. At times we have laundry that can be taken home to wash, but most can be done at school.

Picture Day

Photographer/Coordinator: 50 hours
Helpers: log hours served
September

Photographer takes all student and staff photos in the fall. Parents assist in checking students in and keeping the flow of students running smoothly.

Testing (PSAT/SAT) Monitors

Volunteers: log hours served
Fall and Spring semesters

MCA offers the PSAT 8/9, PSAT/NMSQT, and the SAT School Day, provided by the College Board. Volunteers help monitor the tests on dates TBA.

Health Screenings

Volunteers: log hours served
Fall semester

MCA provides vision, hearing, spinal, and acanthosis nigricans (pre-diabetes) screening for various grades, which is determined by Texas law. Volunteers will help the nurses with required health screening for students. Some jobs such as vision and hearing require certifications. If you are interested in being certified and helping yearly with this, please indicate that on the signup. Health Screenings are usually scheduled in October/November.

Books

Coordinators: 50 hours each (2024-25 Kari Skaar, Michelle Jones, Kelly Hammontree)
Volunteers: log hours served
Spring semester and Summer

This job requires multiple helpers willing to sort and examine student books. Typically needed between April and August to check books as they come back from students and help assign books to the next student.

Physical Clinic

Physician Volunteers: 50 hours
Volunteers: log hours served

Summer

Physicians, nurses, and parent volunteers are needed each year in July/August to perform and operate an athletic physical clinic on multiple dates.

MCA Media

Volunteers: log hours served

Work with Eric Littleton on jobs including data entry to the athletics website. Most of this work could be completed at home. Looking for someone experienced with graphics as well. Please indicate "graphics" next to your name if you can help with that on the signup.

Transportation

Requirement: signed Transportation Policy and copy of driver’s license on file
Volunteers: log hours served

Parents who drive team members to and from events/competitions may record their driving time toward their MCA Parent Service Hours, AFTER fulfilling their extracurricular hours, but not to exceed half of the required school hours.

EXTRACURRICULAR SPONSORS & COACHES

Volunteer hours for extracurricular activities do NOT count toward the required MCA Parent Service Hours with the following exceptions: (a) Parents who drive team members to and from events/competitions may record their driving time toward their MCA Parent Service Hours, AFTER fulfilling their extracurricular hours, but not to exceed half of the required school hours. (b) Parents who have been approved to serve as coaches, sponsors, coordinators, and Robotics’ team parent fulfill both extracurricular and school service hour requirements.

Athletic Uniforms

Volunteer: log hours served; max 10 hours

Organize the athletic uniform closet and help distribute/collect uniforms.

Yearbook

Sponsor: 50 hours (2024-25 Vanessa Griffin)